The workbook
Bring required roles, confirmed and pending replies, substitutes and follow-ups into view. Manual entries keep you in charge of the information.
SUNDAY COVERAGE RESCUE KIT · FROM COL
Before Sunday,
see the gaps.
A name on the schedule is a beginning. A confirmed yes is something you can plan around. Give your team a clear way to see the difference—and take the next step.
A standalone COL resource. Excel workbook + field guide + message templates.
PEOPLE. PLACES. A PLAN.
Less guessing.
A clearer Thursday.
When a reply is still pending, the role still needs attention. Bring confirmed coverage, remaining gaps and the next conversation into one practical routine.
For the pastor, ministry director or volunteer leader carrying Sunday’s follow-through.
THE THURSDAY CHECK
- 01
Count the yeses.
Separate confirmed from pending.
- 02
Name the gap.
Which service? Which role? How many people?
- 03
Give it a next step.
One person to follow up. One clear action.
TRY IT · THREE SMALL DECISIONS
Watch clarity
take shape.
This fictional example illustrates the manual workbook routine. It is not a screenshot or a connected scheduling app. Your choices stay on this page and clear when you reload.
FICTIONAL EXAMPLE · NO MESSAGES SENTSTEP 1 OF 3
- Count
- Name the gap
- Plan the follow-up
A THURSDAY PRACTICE
Count confirmed replies.
The 9:00 a.m. team needs six people. Start with three confirmed replies and two pending, then update Avery’s response. A pending reply is not a yes.
9:00 a.m. coverage
Fictional team3/6Confirmed
2Pending
3Still needed
Welcome: 2 of 3 confirmed · Kids check-in: 1 of 3 confirmed. One other role has not been asked yet.
Practice choices only. Nothing is saved or sent.
INSIDE THE KIT
A small system.
Ready for real work.
Start with a blank working template or explore the fictional example. Use the materials with your team’s actual context and judgment.
The field guide
Walk through the routine and establish a repeatable check before Sunday. Start with what is known, then make the next action clear.
The messages
Use the templates as a starting point for thoughtful follow-up. Adapt the words to the person, then send through your usual channel.
START WHERE YOU ARE
One useful step
before Sunday.
Begin with the free check, or bring the full workbook routine to your team.
Open the free Thursday Coverage CheckPDF · No email required
THE COMPLETE RESCUE KIT
$29 USD · one time
Workbook, field guide and message templates.
For one church organization.
Checkout and file delivery through Payhip. No recurring product subscription. Internal church use and adaptations; no resale or public sharing of the paid files.
See the first-use guideKNOW WHAT YOU’RE GETTING
Practical by design.
Is this an app or a Ministry Workroom subscription?
No. This is a standalone resource from Carlo Orlando Leadership. It does not include a Church Staff Meeting account, a Ministry Workroom subscription or a connection to your live schedule.
What do I need to use the workbook?
The existing setup guidance uses a current version of Excel on a computer. Google Sheets import compatibility has not been verified. Read the first-use guide before choosing the kit.
Will it text volunteers or sync with Planning Center?
No. You enter coverage information manually and send follow-ups yourself. Pending replies stay pending until you confirm them. There is no automatic texting or Planning Center sync.
What information belongs in the workbook?
Use only the minimum adult volunteer and scheduling information your church permits. Keep children’s records and sensitive screening, medical or incident information out. Your church’s staffing and safeguarding policies govern decisions.
I already bought the kit. Where do I go?
Your existing files and purchase access stay on the original service. Visit purchase and download help or the kit help center.